What Does a Transaction Coordinator Actually Do?

And why more agents are outsourcing this critical role

If you're a real estate agent juggling listings, showings, negotiations, and follow-ups… chances are you've wished for a clone more than once.

That’s where a Transaction Coordinator (or TC) comes in.

At DualCo, we’re your behind-the-scenes powerhouse — making sure your deals stay on track, your clients feel supported, and nothing slips through the cracks.

But what exactly does a TC do?

Let’s break it down.

✅ We Handle the Paperwork (All of It)

Contracts, disclosures, amendments, deadlines — real estate deals are packed with details that need to be accurate and compliant.

We manage:

• Contract-to-close paperwork tracking

• Reviewing documents for accuracy

• Sending signature requests through DotLoop

• Keeping all parties (title, lenders, agents, clients) in the loop

We're the ones making sure every box is checked so you can stay focused on people — not paperwork.

📅 We Track Every Deadline

Missing a deadline can mean losing a deal or facing legal issues.

We stay on top of:

• Option periods

• Earnest money delivery

• Financing and appraisal contingencies

• Inspection timelines

• Closing prep and funding

And we don’t just track — we proactively remind everyone involved so things move forward without last-minute surprises.

💬 We Keep Everyone in the Loop

We lead communication between:

• Buyers and sellers

• Title companies

• Lenders

• Inspectors and vendors

• Your clients (on your behalf)

We’re the friendly voice keeping everyone on the same page — so you don’t get stuck managing the group text.

🤝 We Make You Look Good to Your Clients

Your clients may not know what a TC is — but they’ll feel the difference.

We support your brand with:

• Regular check-ins

• Clear next steps

• Organized updates

• Quick response times

We act as an extension of you: calm, helpful, and always buttoned-up.

💡 Why DualCo?

Most TCs stop at paperwork. We don’t.

DualCo supports both sides of the transaction — real estate and lending — for a smoother, more complete experience.

Whether your client is buying, selling, or financing, we help align all moving parts so the transaction doesn’t just close — it flows.

📩 Ready for Less Stress and Smoother Closings?

Let’s make it official.
👉 Submit a Deal
or
📅 Schedule a Quick Intro Call